EcoSense Lighting

  • Executive Assistant / Office Manager

    Job Locations US-CA-Los Angeles
    ID
    2018-1211
    # of Openings
    1
    Category
    Human Resources
  • Position Overview

    Ranked on INC 5000’s list of America’s Fastest Growing Companies and Deloitte’s prestigious Technology Fast 500 list, EcoSense is a successful, rapidly growing LED technology company based in Los Angeles. Our purpose is to invent, inspire, and defy expectations through the lens of technology and the power of light. From Bloomingdales and BMW, to Harry Winston and Mall of Emirates, we light the most beautiful spaces in the world.

     

    EcoSense hires curious, collaborative, and autonomous visionaries who have a passion for tackling the unknown, solving hard problems, and answering questions that haven’t been explored. We are looking for exceptional individuals to join our team. If you want to push boundaries in your field, then this is the place for you.

     

    The Executive Assistant/Office Manager will be a key contributor to the organization in a very meaningful way. This role will be tasked with assisting the CEO with various tasks and will also be running and maintaining the office’s day-to-day functions, including administrative tasks and the building’s daily management. This role is crucial in supporting the entire organization by responding to requests from all departments with various general office needs. This position will be working closely with and reporting in to the Human Resource department. We are not focused on constricting rules and wasteful processes; therefore, you will bring demonstrated experience to imaginatively address assignments of all complexity levels. We value the ability to collaborate, learn and provide the freedom necessary for each person to do their work, with the expectation that we will get high performance in return.

     

    Join us as we build a new department focused on supporting innovative leaders and a new culture, which drives a beautiful, free and frictionless environment to maintain our values and allow for growth and design of our industry leading-edge technologies.

    The Position

    • Assisting CEO with various administrative tasks including, but not limited to: creating decks, organizing awards for quarterly company meetings, scheduling and planning for quarterly meetings, etc.
    • Coordinate travel arrangements, prepare itineraries, plan logistics and submit expense reports for CEO
    • Schedule appointments and maintain a daily calendar
    • Plan and organize Leadership department meetings
    • Maintain confidentiality of highly sensitive information
    • Manage complex office administrative work for entire office, requiring the use of independent judgement and initiative
    • Signing for packages and notifying recipients, delivering packages and managing returns
    • Answering company main phone and responding as needed, greeting all guests in the office and ensuring that they are escorted by team member, etc.
    • Handle daily financial and operational reporting
    • Assisting with planning and executing company cultural events
    • General office administrative duties include, but not limited to: ordering supplies, ordering company snacks and coffee, ordering lunches for meetings, maintain mail and supply rooms, stock and restocking of 3 office kitchens, ensuring that all meeting areas are neat and tidy
    • Assisting with management of office re-design by being on-site to direct contractor’s work and ensuring that projects are completed on time
    • Work closely with building manager for anything regarding fire safety, building codes, inspections and any other office related items, including gaining employee access to building, office re-design, etc.

    The Person

    • Bachelor’s Degree or equivalent work experience
    • 1-3 years of experience in administrative support functions
    • Excellent written and verbal communication skills
    • Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
    • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
    • Very strong interpersonal skills and the ability to build relationships with key stake-holders
    • Possess the ability and willingness to roll up sleeves and execute to get the job done
    • Resourcefulness and creativity in providing solutions and opportunities
    • Ability to work independently, with remote and/or virtual supervision
    • High comfort level operating and making decisions within a fluid and sometimes ambiguous environment

    Compensation

    A detailed and compelling compensation package will be outlined for the selected candidate. 

     

    All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. This position is not eligible for sponsorship. 

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